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The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.
While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organization and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E-governance, 5-Information as prescribed and 6. Information disclosed on own initiative.
|
S.No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
1.1 |
Particulars of its organisation, functions and duties [Section 4(1)(b)(i)] |
(i) Name and address of the Organization |
Fully met |
|
(ii) Head of the organization |
Fully met |
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(iii) Vision, Mission and Key objectives As per Memorandum of Understanding (MoU) signed between TIFAC and DST 2023-24. Copy enclosed at Annexure-1 |
Fully met |
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(iv) Function and duties As per TIFAC Memorandum of Association and Rules & Regulations and MoU with DST at Annexure-2 |
Fully met |
||
|
Fully met |
|||
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(vi) Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt Cabinet note for formation of TIFAC (Annexure-3), TIFAC Governing Council (TGC) (Annexure-4), standing purchase committee (Annexure-5),CPF Trust (Annexure-6), Finance Committee (Annexure 7), Internal Complaints Committee(Annexure 21) |
Fully met |
||
|
1.2 |
Power and duties of its officers and employees [Section 4(1) (b)(ii)] |
(i) Powers and duties of officers (administrative, financial and judicial) Powers, functions and duties of Executive Director are as per TIFAC Rules and Regulations, TIFAC Bye-Laws, (already exists in TIFAC website) and Delegation of Power Order dated 06.03.2012 (Annexure 8). |
Fully met |
|
(ii) Power and duties of other employees As per TIFAC Bye-laws |
Fully met |
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(iii) Rules/ orders under which powers and duty are derived and Exercised Memorandum of Association, Rules & Regulations, TIFAC Bye-Laws, Delegation of power orders dated 06.03.2012 |
Fully met |
||
|
(iv) Work allocation Projects/Scientific works have been allocated to Scientists with supporting staff as non executives. |
Fully met |
||
|
1.3 |
Procedure followed in decision making process [Section 4(1)(b)(iii)] |
(i) Process of decision making Identify key decision-making points |
Fully met |
|
(ii) Final decision making authority As defined in Memorandum of Association and Rules & Regulations, TIFAC Bye-Laws and Delegation of Powers and Duties in TIFAC |
Fully met |
||
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(iii) Related provisions, acts, rules etc. Memorandum of Association, Rules & Regulations, Bye-Laws, Recruitment Rules (Annexure 9) and Delegation of Powers |
Fully met |
||
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(iv) Time limit for taking a decisions, if any No public dealing, hence not defined |
Fully met |
||
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(v) Channel of supervision and accountability |
NA |
||
|
1.4 |
Norms for discharge of functions [Section 4(1)(b)(iv)] |
(i) Nature of functions/ services offered As defined in Memorandum of Association and Rules & Regulations, TIFAC Bye-Laws and Delegation of Powers and Duties in TIFAC |
Fully met |
|
(ii) Norms/ standards for functions/ service delivery |
NA |
||
|
(iii) Process by which these services can be accessed |
NA |
||
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(iv) Time-limit for achieving the targets |
|||
|
Fully met |
|||
|
1.5 |
Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)] |
(i) Title and nature of the record/ manual /instruction. |
|
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(ii) List of Rules, regulations, instructions manuals and records. As defined in Memorandum of Association and Rules & Regulations, TIFAC Bye-Laws and Delegation of Powers and Duties in TIFAC |
Fully met |
||
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(iii) Acts/ Rules manuals etc. As defined in Memorandum of Association and Rules & Regulations, TIFAC Bye-Laws and Delegation of Powers and Duties in TIFAC |
Fully met |
||
|
(iv) Transfer policy and transfer orders TIFAC being a single location organisation, this is not applicable |
NA |
||
|
1.6 |
Categories of documents held by the authority under its control [Section 4(1)(b) (vi)] |
(i) Categories of documents Memorandum of Association and Rules, TIFAC Bye-Laws, Delegation of Powers and Duties, Recruitment Rules, CPF Trust, Standing Purchase Committee,Technical files/documents, funds managementetc. |
Fully met |
|
(ii) Custodian of documents/categories All files/documents liein the custody of respective Divisions |
Fully met |
||
|
1.7 |
Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] |
(i) Name of Boards, Council, Committee etc. TIFAC Governing Council Committee (TGC), Finance Committee (FC) |
Fully met |
|
(ii) Composition TIFAC Governing Council Committee (Annexure 4) Finance Committee (FC) – Annexure 7 |
Fully met |
||
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(iii) Dates from which constituted |
- |
||
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(iv) Term/ Tenure Last re-constitution of TGC was done during January 2022. Tenure of GC is 3 years. However, the existing Governing Council(GC) will continue to function till it is re-constituted |
Fully met |
||
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(v) Powers and functions As per TIFAC MoA& Rules & Regulations |
Fully met |
||
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(vi) Whether their meetings are open to the public? |
NA |
||
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(vii) Whether the minutes of the meetings are open to the public? Not required as there is no public dealing |
NA |
||
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(viii) Place where the minutes if open to the public are available? Not applicable |
NA |
||
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1.8 |
Directory of officers and employees [Section 4(1) (b) (ix)] |
(i) Name and designation |
Fully met |
|
(ii) Telephone , fax and email ID |
Fully met |
||
|
1.9 |
Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)] |
(i) List of employees with Gross monthly remuneration(Annexure-10) Total Gross Salary for the M/o March 2024 is Rs.83,08,980/- Total employee: 57 – See Annexure-10 |
Fully met |
|
(ii) System of compensation as provided in its regulations |
NA |
||
|
1.10 |
Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)] |
(i) Name and designation of the public information officer (PIO), Assistant Public Information (s) & Appellate Authority Name of CPIO: Ms Sangeeta Baksi Name of FAA :Prof. Pradeep Srivastava |
Fully met |
|
(ii) Address, telephone numbers and email ID of each designated official. TIFAC, Technology Bhavan, 5th floor, AI Block, New Mehrauli Road, New Delhi – 110016 Tel: 011-25611239, 25611245 Email: This email address is being protected from spambots. You need JavaScript enabled to view it., ed[at]tifac[dot]org[dot]in |
Fully met |
||
|
1.11 |
No. Of employees against whom Disciplinary action has been proposed/ taken (Section 4(2) |
No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings: Nil |
Fully met |
|
(ii) Finalised for Minor penalty or major penalty proceedings: One |
Fully met |
||
|
1.12 |
Programmes to advance understanding of RTI
(Section 26) |
(i) Educational programmes: Nil |
NA |
|
(ii) Efforts to encourage public authority to participate in these programmes: N/A |
NA |
||
|
(iii) Training of CPIO/APIO CPIO participated residential workshop on Right to Information Act organised by National Academy of Human Resource Management (NAHRD), New Delhi during 01.05.2018 to 03.05.2018 at Mussoorie |
Fully met |
||
|
(iv) Update & publish guidelines on RTI by the Public Authorities concerned Updated guidelines are uploaded on TIFAC website |
Fully met |
||
|
1.13 |
Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013] |
TIFAC being a single location organisation this is not applicable. |
NA |
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
2.1 |
Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)] |
(i) Total Budget for the public authority (ii) Budget for each agency and plan & programmes (iii) Proposed expenditures (iv) Revised budget for each agency, if any (v) Report on disbursements made and place where the related reports are available Total amount sanctioned by Department of Science and Technology for the FY 2023-24 is Rs. 20.12 crores to TIFAC |
Fully met |
|
2.2 |
Foreign and domestic tours (F.No. 1/8/2012- IR dt. 11.9.2012) |
(i) Budget |
|
|
(ii) Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department. a) Places visited b) The period of visit c) The number of members in the official delegation See Annexure-11 d) Expenditure on the visit Actual Expenditure incurred for the F.Y 2023-24 under Domestic Tours Rs. 31,26,206/- Travel Abroad Rs. 7,47,736/- |
Fully Met |
||
|
|
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(iii) Information related to procurements a) Notice/tender enquires, and corrigenda if any thereon, Available in TIFAC website, www.tifac.org.in b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured Available in TIFAC website, www.tifac.org.in c) The works contracts concluded – in any such combination of the above-and d) The rate /rates and the total amount at which such procurement or works contract is to be executed. |
Fully met |
|
2.3 |
Manner of execution of subsidy programme [Section 4(i)(b)(xii)] |
(i) Name of the programme of activity |
|
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(ii) Objective of the programme |
|
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(iii) Procedure to avail benefits |
|
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(iv) Duration of the programme/ scheme Part of the Regular Activity of TIFAC |
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(v) Physical and financial targets of the programme See Annexure-12 |
Fully met |
||
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(vi) Nature/ scale of subsidy /amount allotted: N/A |
|
||
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(vii) Eligibility criteria for grant of subsidy: N/A |
NA |
||
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(viii) Details of beneficiaries of subsidy programme (number, profile etc): N/A |
NA |
||
|
2.4 |
Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
|
(i) Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/other institutions:NA |
NA |
|
(ii) Annual accounts of all legal entities who are provided grants by public authorities: N/A |
NA |
||
|
2.5 |
Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)] |
(i) Concessions, permits or authorizations granted by public authority: N/A |
NA |
|
(ii) For each concessions, permit or authorization granted a) Eligibility criteria b) Procedure for getting the concession/grant and/or permits of authorizations c) Name and address of the recipients given concessions/ permits or authorisations d) Date of award of concessions /permits of authorizations N/A |
NA |
||
|
2.6 |
`CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] |
CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament. To our knowledge no CAG/PAC paras of TIFAC have been placed in both houses of the Parliament. |
Fully met |
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
3.1 |
Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of
[Section 4(1)(b)(vii)]
[F No 1/6/2011-IR dt. 15.04.2013] |
Arrangement for consultations with or representation by the members of the public (i) Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens TIFAC works generally does not relate to interaction with public. However, TIFAC website contains documents like Memorandum of Association and Rules & Regulations, TIFAC-Bye laws. |
Fully met |
|
(ii) Arrangements for consultation with or representation by a) Members of the public in policy formulation/ policy implementation Policy on Scientific Social Responsibility (SSR)- Policy on Scientific Social Responsibility has been prepared on behalf of DST. b) Day & time allotted for visitors c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants N/A due to above |
NA |
||
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Public- private partnerships (PPP) (i) Details of Special Purpose Vehicle (SPV), if any |
NA |
||
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(ii) Detailed project reports (DPRs) |
|
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(iii) Concession agreements. |
|
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(iv) Operation and maintenance manuals |
|
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(v) Other documents generated as part of the implementation of the PPP |
|
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(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government |
|
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(vii) Information relating to outputs and outcomes |
|
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(viii) The process of the selection of the private sector party (concessionaire etc.) |
|
||
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(ix) All payment made under the PPP project |
NA |
||
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3.2 |
Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)] |
Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive; (i) Policy decisions/ legislations taken in the previous one year |
NA |
|
(ii) Outline the Public consultation process |
NA |
||
|
(iii) Outline the arrangement for consultation before formulation of policy TIFAC works generally does not relate to interaction with public. However, TIFAC website contains documents like Memorandum of Association and Rules & Regulations, TIFAC-Bye laws. |
Fully met |
||
|
3.3 |
Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] |
Use of the most effective means of communication (i) Internet (website):Yes |
Fully met |
|
3.4 |
Form of accessibility of information manual/ handbook [Section 4(1)(b)] |
Information manual/handbook available in (i) Electronic format 1. Governing council :https://tifac.org.in/index.php/about-us/organization/governing-council 2. Bye Laws: https://tifac.org.in/images/tifac_images/pdf/org_byelaws.pdf - December 1994 3. MOA & Rules: https://tifac.org.in/images/tifac_images/pdf/org_memo_asso_rule.pdf : January 1988 4. Purchase Process: https://tifac.org.in/images/tifac_images/pdf/org_pp.pdf : December 1994 5. Recruitment Rules: https://tifac.org.in/images/tifac_images/pdf/org_rr.pdf : not mentioned 6. Recruitment rules for ED: https://tifac.org.in/images/pdf/advt/RR-for-ED-TIFAC.pdf : not mentioned Team TIFAC (directory): https://tifac.org.in/index.php/team-tifac |
Fully met |
|
(ii) Printed format :Yes |
Fully met |
||
|
3.5 |
Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] |
List of materials available (i) Free of cost :Yes free of cost |
Fully met |
|
(ii) At a reasonable cost of the medium |
Fully met |
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
4.1 |
Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] |
(i) English |
Fully met |
|
(i) Vernacular/ Local Language As TIFAC work generates generally does not relate to interaction with public: however, TIFACs Annual Reports are available on TIFAC web site in English & Hindi. |
Fully met |
||
|
4.2 |
When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013] |
Last date of Annual updation 1. Bye Laws: December 1994 2. MOA & Rules: January 1988 3. Purchase Process: December 1994 |
Fully met |
|
4.3 |
Information available in electronic form [Section 4(1)(b)(xiv)] |
(ii) Details of information available in electronic form Tweets, events, TIFAC reports, programme details, portal, publications, tender documents, study reports, legal committees, advertisement for hiring consultants, project associates, young professionals, etc |
Fully met |
|
(iii) Name/ title of the document/record/ other information |
|||
|
4.4 |
Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)] |
(i) Name & location of the facility: TIFAC Website |
Fully met |
|
(ii) Details of information made available Tweets, events, TIFAC reports, programme details, portal, publications, tender documents, study reports, legal committees, advertisement for hiring consultants, project associates etc |
Fully met |
||
|
(iii) Working hours of the facility :9.00 AM to 5.30 PM |
Fully met |
||
|
Fully met |
|||
|
4.5 |
Such other information as may be prescribed under section 4(i) (b)(xvii) |
(i) Grievance redressal mechanism (No. of Grievances Received in 2023-24 has been 7) |
Fully met |
|
(ii) Details of applications received under RTI and information provided: See Annexure-13 |
Fully met |
||
|
(iii) List of completed schemes/ projects/ Programmes: See Annexure-14 |
Fully met |
||
|
(iv) List of schemes/ projects/ programme underway: See Annexure 15 |
Fully met |
||
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(v) Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract: See Annexure 16 |
Fully met |
||
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(vi) Annual Report
|
Fully met |
||
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(vii) Frequently Asked Question (FAQs) |
NA |
||
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(viii) Any other information such as a) Citizen’s Charter |
|
||
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b) Result Framework Document (RFD) |
|
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c) Six monthly reports on the |
|
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d) Performance against the benchmarks set in the Citizen’s Charter |
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4.6 |
Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] |
(i) Details of applications received and disposed Yes (details are enclosed at Annexure-17) |
Fully met |
|
(ii) Details of appeals received and orders issued No |
- |
||
|
4.7 |
Replies to questions asked in the parliament [Section 4(1)(d)(2)] |
Details of questions asked and replies given May please see the Annexure – 18 |
Fully met |
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
5.1 |
Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013] |
(i) Name & details of (a) Current CPIOs & FAAs CPIO- Ms. Sangeeta Baksi and FAA: Prof. Pradeep Srivastava (b) Earlier CPIO & FAAs from 1.1.2015 CPIO- Shri Suresh Kumar K, FAA: Prof. Prabhat Ranjan |
Fully met |
|
(ii) Details of third party audit of voluntary disclosure :Yes (a) Dates of audit carried out : August 23, 2023 (b) Report of the audit carried out:Yes (Annexure-19) |
Fully met |
||
|
(iii) Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD :Not met (a) Date of appointment (b) Name & Designation of the officers |
Fully met |
||
|
(iv) Consultancy committee of key stake holders for advice on suo-motu disclosure (a) Dates from which constituted (b) Name & Designation of the officers See the Annexure-20 for MSME, India-IIASA Programme and Srijan Programme, Bio Process, TV 2047. |
Fully met |
||
|
(v) Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI – Yes (a) Dates from which constituted: July 27, 2020 (b) Name & Designation of the Officers : 1. Dr Pradeep Srivastava, FAA Chairman 2. Mr. PR Basak, Scientist-F Member 3. Ms. Sangeeta Baksi, CPIO Member 4. Mr. Mukesh Mathur, In-charge (F&A) Member |
Fully met |
|
S. No. |
Item |
Details of disclosure |
Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially met) |
|
6.1 |
Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information |
Information on the organization structure, functions, rules and regulations, By Laws, RTI, Grievance Cell, Vigilance Cell, details on various programmes ongoing and Archives, Tender Documents, Announcements, various study reports, accounts related details, Annual Reports, budget, various Council Committees, etc. |
Fully met |
|
6.2 |
Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India) |
(i) Whether STQC certification obtained and its validity. Currently, the TIFAC website has a validSSL certificate (July 2024). STQC certification from an empanelled STQC agency has been initiated and is ongoing currently (ii) Does the website show the certificate on the Website? NA
|
Partially met |
