Tender for AMC of Photo Copier Machines

Technology Information, Forecasting and Assessment Council (TIFAC) is an Autonomous Body under the Department of Science and Technology, Govt of India. TIFAC .intends to invite sealed quotations for Annual Maintenance Contract (AMC) of 4 nos. of Photo copier machines of Canon make installed in its office at TIFAC. Interested Vendors are requested to send sealed quotations addressed to the Incharge (F&A), TIFAC, A-Wing, Vishwakarma Bhavan, Shaheed Jeet Singh Marg, New Delhi – 110016 so as to reach us latest by Friday 6^th July 2018 at 03.00 pm. Terms & conditions and financial format is as given below. Please note that the AMC should include cost of spare parts and consumables and the tender must accompany all the required enclosures.

Important Terms and Conditions

1. The following enclosures are mandatory with the submission of quotation:-

2. Authorization letter from the Company (Canon) contract

3. Last three years references list.

4. GST No. Copy

5. PAN No. copy

6. Company Registration certificate

2. The contract will be valid for one year from the date of award of the contract and extendable for one year by mutual consent of the parties. It may be noted that no request for hike in approved rates will be entertained during the period of contract for any reason whatsoever, except for Govt. taxes.

3. TIFAC reserves the right to cancel the tender at its sole discretion without assigning any reason.

4. The tender is for Comprehensive AMC of photocopier machines (4 no. as per models given in the table below) including supply of all material spares, replacement/ repairs or parts from OEM’s.

5. The material requires replacement shall be of same quality/ manufacturer and specifications. The dismantled material shall be the property of contractor.

6. No advance shall be paid for the work

7. TIFAC reserves the right to award the work in full or in parts or cancel the order without assigning any reason thereto.

8. Bidders are advised to study carefully the terms and conditions before quoting their bid. All the pages should be signed by the bidder as a token of acceptance.

9. The rates should be indicated both in words and figures. In case of discrepancy between the figure (number) and words, the rates given in the words only will be taken as authenticate and no further clarification will be sought from the bidder.

10. Incomplete / late quotations shall be rejected.

11. The sealed quotation addressed to Incharge (F&A), TIFAC, A-Wing, Vishwakarma Bhavan, Shaheed Jeet Singh Marg, New Delhi – 110016 should us reach latest by Friday 6^th July 2018 at 03.00 pm.

Incharge (F&A)

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Technology Information, Forecasting and Assessment Council, TIFAC an autonomous organization under Department of Science and Technology, Govt of India is inviting sealed quotations ( two bid system ) for supply of only Nestle Brand Tea, Coffee and vending machine (with four outlets) on rent with premixes. As per the detail requirement (Installation of tea coffee vending machines on rent basis and supply of Nestle brand premixes with following details)

Terms and Conditions
1.    Bidders are advised to study carefully the terms and conditions before quoting their bid.  All the pages should be signed by the bidder as a token of acceptance.

2.    No advance shall be paid for the work

3.    Financial bids of only those vendors would be opened whose technical bids are qualified.

4.    The firm / Agency should be Delhi based Authorized Distributor/Supplier/Franchise of Nestle.  A documentary proof to be attached along with quotation to be submitted.

5.    The Bidder should be having minimum three years’ experience in the business as on the date of submission of the bid.

6.    The agency should not have been blacklisted by any Central /State Government/Public Sector Undertaking in India.

7.    The contract will be awarded for a period of one year.  However, extension will be considered keeping in view of the various factors such as prevailing market price, satisfactory performance of the firm, etc.  TIFAC reserves the right to terminate the contract at any time without assigning any reason whatsoever.

8.    The rates quoted in the financial bid would be applicable for one year. TIFAC shall not entertain any request for escalation in cost/price on account of any reason whatsoever during the period of contract. Any modification in offer/rates after the tender/bids opening date will not be considered.

9.    Rates can be revised on the basis of increase in Company MRP only during the contract period.

10.    The vending machines should be of the latest model and in good condition.

11.    The rates should be indicated both in words and figures.  In case of discrepancy between the figure (number) and words, the rates given in the words only will be taken as authenticate and no further clarification will be sought from the bidder.

12.    The rates quoted in the financial bid would be applicable for one year. TIFAC shall not entertain any request for escalation in cost/price on account of any reason whatsoever (except Govt. Tax i.e. GST) during the first year of contract. Any modification in offer/rates after the tender/bids opening date will not be considered.

13.    Contract period: one year from the date of commencement of contract and extendable up to three years on year to year basis) on the performance of the firm and compliance of terms & conditions stipulated in the tender document by the firm.  The rates during the extendable term i.e. during 2nd & 3rd year of contract can be considered for revision only on account of change of MRP by the parent company, and after a request of revision of rates has been made by the supplier in writing.

14.    The agency will have to ensure proper cleaning of the vending machine for its smooth & hygienic operation without any interruption.  Complaints must be attended within 3 working hours otherwise a penalty of Rs.100/- per day will be imposed from the date of the complaint. In case of break-down of the vending machine, the agency will be required to arrange a standby machine within the same day.  Failure to supply stand by vending machine within the same day will attract penalty of Rs. 300/- per day.

15.    Bids shall be kept valid for acceptance for a period of 3 (three) months from the date of opening of bids.

16.    Earnest money of Rs.5000/- may please be deposited along with the document in the form of Pay Order/ DD drawn in favour of TIFAC and payable at New Delhi.

17.    On award of the tender, the EMD of the agency will be converted into interest free security, which will be refunded after satisfactory completion of the contract.

18.    The bid security is required to protect the Owner against the risk of bidder’s conduct which would warrant the security forfeiture.

19.    No interest or any other cost will be payable by TIFAC on the earnest money/ security.

20.    The frequency of the billing of the Agency / firm to whom work is awarded will be once in a month before the last working day of every month. The monthly payment after deductions, if any, will be released by TIFAC within 15 days of submission of pre-receipted bill.

21.    TIFAC reserves the right to award the work in full or in parts or cancel the process without assigning any reason thereof.

22.    For the purpose of evaluation of financial bids, the following notional consumption pattern would be used :

• Coffee premix                                   -    300 kg.
• Dairy whitener (normal sugar)         -    250 kg.
• Dairy whitener (without sugar)        -    200 kg.
• Tea bags packet ( 100 pieces )         -    100 boxes
• Disposable paper cups (150ml)       -    100 packets (100 cups in each pkt.)
• Nestle tomato soup                          -     100 kg.
• Rent of vending machine with 4 outlets     -    up to 5 no. machines

Total price of the quote would be calculated based on the above notional consumption and L1 would be decided accordingly.
 
23.    The sealed quotation ( two bid system ) are required to be sent to Incharge ( Fin.& Admn.), TIFAC, Vishwakarma Bhawan, A-Wing, 1st Floor, Shaheed Jeet Singh Marg, New Delhi  - 110016, latest by March 08, 2018 up to 2.30PM superscribed as “Supply of Tea coffee premixes".    

                                                                                            Incharge ( Fin.& Admn.)

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Technology Information, Forecasting and Assessment Council, TIFAC is an autonomous organization under Department of Science and Technology, Govt of India. The sealed quotations (Two bid system) are invited from Firms/companies /agencies having experience of providing Annual maintenance Contract for Fire Alarm Addressable System make (Honey Well Morley-4 loop panel) in reputed organizations of PSU/ State Govt./Central Govt. with the following details system is working in TIFAC.

Scope of Work

Please note that the Fire Alarm Addressable System is spread over six floors of A-Wing, Vishwakarma Bhawan.

The Contracting Agency /successful bidder shall render the following activities /works / checks will be covered by the firm’ staff on fortnightly/ monthly/ Quarterly/ Half yearly basis and would be submitted the satisfactory report.

(i)     AMC services shall include all kind of preventive and corrective maintenance.
(ii)    Check the power supply positions in control panel.
(iii)  Check the LED of panel through lamp test switch. Check any fault if indicated on any of the panels and rectify the same immediately.
(iv)   Check of bell and siren for its proper working.
(v)    Operational readiness of the entire system during mains failure.
(vi)   Performance of the hooters.
(vii)  Performance and manual cleaning of manual call points, panels, hooters hydrant box, smoke detectors etc.
(viii) Check Fault circuit of each zone by actually disconnecting the wire by removing a detector.
(ix)   Checking / servicing of valve, panels etc
(x)    Greasing of valves, checking of couplings.

General Terms and Conditions:-

1. Bidders are advised to study carefully the terms and conditions before quoting their bid.  All the pages should be signed by the bidder as a token of acceptance.
2. Financial bids would be opened only those vendors whose technical bids are qualified.
3. Earnest money of Rs.5000/- may please be deposited along with the Technical bid in the form of DD/ Pay order drawn in favour of TIFAC and payable at New Delhi.
4. The firm / Agency should be Delhi-NCR based.  A documentary proof to be attached along with quotation to be submitted.
5. The service provider shall attend any breakdown & emergency call immediately.
6. Regular servicing & inspection of the equipments should be carried out at least once in a month preferably during 1^st week of the month by the service provider. Cost of spares & consumables etc. shall be included in the quoted rates. However, if some parts are broken due to some accident/ fall of roof in TIFAC, the cost of the part would be borne by TIFAC but the necessary repair work would be done by the service provider with in the quoted rates.
7.  The service provider shall perform preventive maintenance to the equipments mentioned in scope of work and its accessories as per service manual provided by the OEM.
8. Maintenance of Fire Alarm system in the areas under this contract the maintenance agency (contractor/ firm) shall be solely responsible to keep the system serviceable at all the time.
9. The firm/ contractor will engage trained and experienced technical staff and helpers, headed by a qualified supervisor for undertaking maintenance services/ jobs.
10.  The service will be attended within 24 Hrs.
11. Financial bid shall be submitted separately on the letter head.
12. The Firm/Agency should not have been blacklisted by any Central/State Government/Public Sector.
13. Documentary proof of having three years of experience in this business should be attached with the Tender.
14. The person signing the tender document on behalf of the Tenderer or on behalf of the firm, shall attach with the tender a proper power of authorization letter which will be duly verified by TIFAC before giving the contract.
15. The bidders should be Honeywell Authorised.

16. Validity of Contract - The AMC will be initially for a period of two years, which is  extendable for another year, if required, depending on satisfactory fulfilment of all “Terms & Conditions“ of the Contract agreement and on mutually agreed Terms & Conditions. However, the AMC may be terminated at any time before the expiry of Contract agreement, depending on the requirement/ performance of the service provider.

17. Completed & signed bids may be sent to In-charge, F&A TIFAC, Á’ Wing, Vishwakarma Bhawan, Shaheed Jeet Singh Marg, New Delhi-110016 latest by March 12^th 2018. The sealed cover should be Super scibed as “Quotation for Annual Mainenance Contract for Fire Alarm Addressable System”.
18. Conditional/ hypothetical/incomplete bid will not be accepted.

Payment-

• No advance shall be paid for the work.
• The rates quoted shall include all applicable taxes.
• The payment will be made on half yearly basis after satisfactory report.
• Nothing extra shall be paid on account of consumables.

                                                                                            (In-charge, F&A)   

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